About Loop1

Loop1 is a global IT services and solutions provider with staff across the United States, Europe, and Asia. Our Cedar Park office serves as our global headquarters and includes a small co-working space. We are committed to fostering a collaborative, professional environment where every team member plays a vital role in our success.

Overview

We are seeking a highly organized Executive Assistant & Facilities to join our team. This hybrid role combines trusted executive-level administrative support with hands-on coordination of a small, professional co-working facility. The ideal candidate thrives in a dynamic environment, works with a high degree of autonomy, and demonstrates exceptional organizational skills and sound judgment. This position reports directly to the CEO/Owner and supports the executive leadership team.

Key Responsibilities

Executive & Administrative Support (60%)

• Manage executive calendars using Microsoft Outlook and Teams
• Coordinate meetings across U.S., European, and Asian time zones
• Prepare agendas, meeting notes, and follow-up actions
• Handle confidential information with discretion
• Process mail and assist with expense tracking
• Occasionally arrange domestic and international travel

Facilities & Workspace Coordination (40%)

• Oversee day-to-day operations of the Cedar Park office and co-working space
• Schedule and manage vendors (cleaning, landscaping, repairs)
• Serve as the primary contact for prospective co-working tenants
• Maintain shared spaces (kitchen, restrooms, conference rooms) and stock supplies
• Perform light upkeep tasks when necessary (e.g., loading/unloading dishwasher)

Meetings & Events

• Assist with planning and logistics for company meetings and events

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Requirements

• 3+ years of experience in executive administrative support, office management, or coordination roles
• Strong organizational skills and ability to manage multiple priorities independently
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams
• Excellent written and verbal communication skills
• Ability to handle sensitive information with discretion
• Comfortable working in an on-site, professional office environment
• Customer service mindset for co-working client interactions

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Education

• Required: High school diploma or equivalent
• Preferred: Associate’s or Bachelor’s degree in Business Administration, Office Management, or related field
  (Equivalent experience will be considered in place of formal education.)

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What We Offer

• Competitive hourly pay: $24–$28 per hour
• 401(k) plan with employer matching contributions
• Educational reimbursement program to support your professional development
• Collaborative, global work environment
• Paid holidays and flexible scheduling within core hours

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How to Apply

Please submit your resume and a cover letter that highlights:

• Your relevant experience in executive support and facilities coordination
• Why you are interested in joining Loop1 and how your skills align with this role
  Applications without a cover letter may not be considered.

Equal Employment Opportunity

Loop1 is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.