Office Services Coordinator

Firefly Aerospace

Firefly Aerospace

Posted on Wednesday, May 3, 2023


Firefly Aerospace Inc. is an American end-to-end space transportation company committed to providing economical and convenient access to space for small payloads through the design, manufacture, and operation of reliable launch and spacecraft vehicles. Firefly’s launch vehicles utilize common technologies, manufacturing infrastructure, and launch capabilities, providing LEO launch solutions for up to ten metric tons of payload. Combined with Firefly’s in-space vehicles, such as the Space Utility Vehicle (SUV) and Blue Ghost Lunar Lander, Firefly provides the space industry with a single source for missions from LEO to the surface of the Moon or beyond. Firefly is headquartered in Cedar Park, TX.


The Office Services Coordinator is the face of Firefly Aerospace. We are looking for a friendly, energetic, highly organized individual to welcome guests and provide overall office support to our Cedar Park Headquarters. You will be responsible for the managing and upkeep of our office supplies, supporting planned (and spontaneous) events and lunches, and supporting the HR team as well as others, when needed. This position requires close interaction with management, other employees, and external parties, therefore interpersonal skills must be a priority. The ideal candidate for this position is someone who can efficiently perform tasks in a group or individual setting, is not easily overwhelmed, and is an eloquent communicator!


  • Greeting Visitors and guiding them through our security protocols.
  • Provide great customer service with incoming calls and walk-in requests.
  • Make travel arrangements, such as booking flights, cars, and hotel reservations.
  • Assist in planning and coordinating onsite and offsite company events and lunches.
  • Keep reception area clean and organized.
  • Order and manage all office supplies.
  • Provide HR and other departments support, as needed.
  • Updating seating charts.
  • Assist with onboarding process of new hires.



  • Strong attention to detail and accuracy.
  • Strong time-management skills.
  • Works well in a fast-paced environment.
  • A “no task too big or small” attitude.
  • Proactive, adaptable and self-driven, with the ability to anticipate needs and find solutions to unforeseen complications.
  • Professional level verbal and written communication skills
  • Ability to prioritize and handle multiple tasks while maintaining deadlines.
  • Must be able to work both independently and as part of a team.
  • Proficient in Microsoft Office Products, including word, outlook, excel and teams.
  • Must be available Monday-Friday from 8am-5PM CST onsite and occasional overtime.


  • 1-3 years of experience in an office administrative role.
  • Event planning experience.
  • Strong organizational skills.
  • Passion for Aerospace.
  • Comfortable in a startup and high growth environment.

Firefly offers outstanding benefits for our employees, including generous health, dental and vision plans with low plan deductibles, parental leave, educational reimbursement, short term disability, and flexible PTO options.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Firefly Aerospace, Inc. is an Equal Opportunity Employer; employment with Firefly is governed based on merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.